Regular Meeting
08/13/2026 5:30 PM ET (4:30 CT)
1. CALL TO ORDER
a. Pledge of Allegiance
b. Vision Statement: Lincoln County Schools – Equipping Students to Learn, Conquer, Succeed
c. Mission Statement: The Mission of Lincoln County Schools, in partnership with students, staff, parents, and the community, is to equip students with the skills necessary to be lifelong, productive citizens in an ever-changing global society.
2. SET THE MEETING AGENDA
Actions Taken
Motion Passed: Set the Meeting Agenda and Move Item 7.a. the Top of New Action Items passed with a motion by Mr. Tyler McGuffey and a second by Mr. Phillip Coots.
3. PUBLIC COMMENT
4. SUPERINTENDENT AND STAFF REPORTS
a. Monthly Personnel Action Report
b. Report on Superintendent's Non-Contract and Out-of-District Days
c. Monthly SBDM Meeting Agendas and Minutes from Schools
d. Monthly Financial Statements, Accounts Payable, Payroll and School Activity Funds
5. CONSENT AGENDA
Actions Taken
Motion Passed: Approval of the Consent Agenda Items passed with a motion by Mr. Tyler McGuffey and a second by Ms. Gloria Sneed.
a. Minutes of the July 7, 2026 Working and July 16, 2026 Regular Meetings
b. Superintendent's Travel
c. Leave Requests
Rationale
- Medical leave for certified staff at LCMS, July 28,2026 to Jan. 4, 2027
- Medical leave for classified staff at LCHS, Aug. 3 to Sept. 14, 2026
- Medical leave for transportation staff Aug. 4 to Oct. 27, 2026
- Medical leave for transportation staff Aug. 7 to Sept. 4, 2026
d. Trip Requests
Rationale
- LCHS FFA to KY FFA Camp in Hardinsburg, Sept. 11-12, 2026
e. School-Wide Fundraising Activities
Rationale
- HVE PTO to host/sell: t-shirts/gear, fall festival, school logo clothing, tiger treats, candy grams, gobble grams, coin wars, kettlecorn, detergent, trash bags, school store, candleberry, kona ice,
- SES to host/sell: book fair items, school logo clothing, school store, kona ice, pencil machine
- SES PTO to host/sell: bundt cakes, fall festival, cherrydale, coin wars, boo grams,
- WBE to host/sell: ice cream, book fair, candy bars
f. Apply For, Accept, and Implement Grants
Rationale
- District Food Service - Fresh Fruit & Vegetable Program for all Elementary Schools
6. NEW ACTION ITEMS
a. Upcoming Superintendent Vacancy
Rationale
Superintendent Smith submitted his resignation, effective January 1, 2027, at the August working meeting.
Actions Taken
Motion Passed: Determine a Vacancy Will Occur in the Office of the Superintendent Effective January 1, 2027 passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
b. Superintendent Screening Committee
Rationale
When a Superintendent vacancy will occur within six months, the board must establish a Superintendent Screening Committee within 30 days.
Actions Taken
Motion Passed: Direct that a Superintendent Screening Committee be Established No Later Than Thursday, September 3, 2026 passed with a motion by Mr. Phillip Coots and a second by Mr. Tyler McGuffey.
c. Superintendent Search Services
Rationale
The Kentucky School Board Association (KSBA) provides professional Superintendent Search services. The cost for these services is $7,000 plus mileage for the facilitator. The Kentucky Association of School Administrators (KASA) also offers a similar service with a cost range of $4,500 to $5,950 plus mileage for the facilitator.
Actions Taken
Motion Passed: Hire the Kentucky School Board Association to Assist with the Superintendent Search Process passed with a motion by Mr. Phillip Coots and a second by Ms. Gloria Sneed.
d. Shortened School Day/Week for Special Needs Student
Rationale
The Special Education Department is requesting approval of a shortened school day for 3.5 hours on Mondays, Wednesdays, and Fridays for medically necessary therapy for student #55.
Actions Taken
Motion Passed: Approve One (1) Student for Shortened School Day for the 2026-2027 School Year passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
e. Independent Service Contract for Special Education
Rationale
Waynesburg Elementary has a new Moderate to Severe Disabilites (MSD) teacher who needs a mentor in accordance with the District's required mentoring program. The Special Education department is requesting approval to contract with Mrs. Mullaney, an experienced MSD teacher with many successful years prior to retirement. The contract will be for up to 30 days at a daily wage of $281.76 for a maximum total of $8,452.80 paid for by IDEA funds
Actions Taken
Motion Passed: Approve the Contract for a MSD Mentor for up to Thirty (30) Days at a Daily Wage of $281.76 with a Maximum Total of $8,452.80 passed with a motion by Mr. Tyler McGuffey and a second by Mr. Phillip Coots.
f. MOA with Children & Family Counseling
Rationale
The District is requesting approval on a Memorandum of Agreement with Children and Family Counseling Associates, Inc. (CAFCA) to provide onsite mental health services to children in our schools whose guardians allow them to receive such services.
Actions Taken
Motion Passed: Approve the Memorandum of Agreement with Children and Family Counseling Associates, Inc. passed with a motion by Ms. Jennifer Broadbent and a second by Ms. Gloria Sneed.
g. Danville Counseling Center MOU
Rationale
The District is requesting approval of a Memorandum of Understanding with Danville Counseling Center to provide onsite mental health services to students with parent/guardian permission.
Actions Taken
Motion Passed: Approve the Memorandum of Understanding with Danville Counseling Center passed with a motion by Mr. Tyler McGuffey and a second by Mr. Phillip Coots.
7. ACTION ITEMS FROM WORKING MEETING DISCUSSION
a. Audio Enhancement PA System
Rationale
The District is requesting approval to purchase and have installed the EPIC PA system for Lincoln County Middle School ($455,209.75) and Stanford Elementary ($349,875.06), to be paid using the 2.5 million in facility funding from the State.
Actions Taken
Motion Passed: Approve the Purchase of the EPIC PA System at Lincoln County Middle School and Stanford Elementary at a Total of $805,084.81 and the BG1 passed with a motion by Mr. Phillip Coots and a second by Ms. Jennifer Broadbent.
b. Playground at Hustonville Elementary
Rationale
The District is requesting approval to purchase one playground for Hustonville Elementary at a cost of $205,432 to be paid with the 2.5 million in facility funding.
Actions Taken
Motion Passed: Approve the Purchase of a Playground at Hustonville Elementary in the Amount of $205,432 passed with a motion by Mr. Tyler McGuffey and a second by Mr. Phillip Coots.
c. Roof & Mason Work at LC ATC
Rationale
The District is requesting approval to for roof and masonry work to be done at the Lincoln County Area Technology Center in the amount of $206,450 to be paid with the 2.5 million in facility funding.
Actions Taken
Motion Passed: Approve Soliciting for RFPs for Roof and Masonry Work at the Lincoln County Area Technology Center and Central Office passed with a motion by Mr. Tyler McGuffey and a second by Ms. Jennifer Broadbent.
d. Change Order #8 for LCHS Renovations, Bid Package 2
Rationale
The District is requesting approval of Change Order #8 with an increase of $29,455.28 for additional site work, storm line, and steel casing.
Actions Taken
Motion Passed: Approve Change Order #8 and the Supplemental Information Form in the Amount of $29,455.28 for the Lincoln County High School Renovations, Bid Package 2 passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
e. Pay Application #10 and DPOs for LCHS Renovation, Bid Pkg. 1
Rationale
The District is requesting approval of pay application #10 in the amount of $475,766.26 and direct purchase orders totaling $21,289.45 for the Lincoln County High School renovations, bid package 1.
Actions Taken
Motion Passed: Approve Pay Application #10 in the Amount of $475,766.26 and Direct Purchase Orders Totaling $21,289.45 for the Lincoln County High School Renovations, Bid Package 1 passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Tyler McGuffey.
f. Vendor Options for Transportation
Rationale
The Transportation department is requesting approval to expand the vendor options for essential consumables; Gasoline, Diesel Fuel and Lubricants.
Actions Taken
Motion Passed: Approve Expanding Vendor Options to Include Premiere Energy and Lasure Oil Company passed with a motion by Ms. Gloria Sneed and a second by Mr. Phillip Coots.
g. FRYSC Americorps Agreement
Rationale
Hustonville Elementary is requesting approval of a Memorandum of Agreement with FRYSC Americorps. This partnership provides students with additional tutoring and AmeriCorps shares the cost.
Actions Taken
Motion Passed: Approve the Agreement with FRYSC AmeriCorps passed with a motion by Mr. Phillip Coots and a second by Mr. Tyler McGuffey.
h. MOA with Midway University
Rationale
The District is requesting approval of a Memorandum of Agreement with Midway University to allow student teachers to work in Lincoln County Schools
Actions Taken
Motion Passed: Approve the Memorandum of Agreement with Midway University passed with a motion by Ms. Jennifer Broadbent and a second by Mr. Phillip Coots.
8. ADJOURNMENT
Actions Taken
Motion Passed: Adjournment of Meeting at 6:02 PM passed with a motion by Ms. Jennifer Broadbent and a second by .