Hopkins County Regular Board Meeting
11/02/2026 5:30 PM CT (6:30 ET)
1. CALL TO ORDER
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Nicholas Foster, Chair, will call the meeting to order.
A. Pledge; Moment of Silence; Mission Statement--Unite as one team to learn and inspire.
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Board members will lead the pledge to the flag.
B. Adoption of Agenda
Rationale
It was moved by ______, second by ______, that the Board approve the agenda as outlined.
Recommended Motion
Approval of the agenda as outlined
2. STUDENT/STAFF PRESENTATIONS AND/OR RECOGNITION
A. Superintendent and Staff
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Damon Fleming, Ed.D. Superintendent
Great Futures Start Here Award
South Hopkins Middle School Specialized Classroom Staff
Construction Update
Sherman Carter Barnhart Architects
3. STUDENT LEARNING AND SUPPORT SERVICES (DIALOGUE, NO ACTION)
A. School Calendar
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NO SCHOOL
November 3, 2026, Election Day
November 25-27, 2026, Thanksgiving
December 21-31, 2026, Christmas Break
January 1, 2027, New Year's Day
January 18, 2027, Martin Luther King, Jr. Day
February 15, 2027, President's Day
March 12, 2027, No School
April 5-9 2027, Spring Break
May 18, 2027, Election Day
CENTRAL OFFICE CLOSED
November 25, 2026, Close at noon
November 26-27, 2026, Thanksgiving
December 23, 2026, Close at noon
December 24-25, 2026, Christmas Break
December 31, 2026, New Year's Eve
January 1, 2027, New Year's Day
January 18, 2027, Martin Luther King, Jr. Day
April 8-9, 2027, Spring Break
May 31, 2027, Memorial Day
4. COMMUNICATION
A. Public Comment
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Hopkins County Board of Education Policy 01.421 states:
Public comments will be allowed at regular meetings only if the topic is regarding an agenda item. Persons wishing to address the Board must first be recognized by the chairperson. Persons who wish to address an agenda item need to submit the Public Comments Form by noon on the day of the meeting to request to speak at the meeting that evening.
5. STUDENT LEARNING AND SUPPORT SERVICES (CONSENT-ACTION)
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It was moved by ______, second by ______, that the Board approve the consent items as listed.
Recommended Motion
Approval of the listed consent items
A. Approval of Minutes, Bills, and Salaries
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It is recommended the Board approve the minutes of October 19, 2026, board meeting and the bills and salaries for the month of November 2026.
Attachments
B. Approval of Leaves of Absence
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It is recommended the Board approve the following leaves of absence.
1.Employee #8334, WBES, Cook/Baker, Return to Work on October 26, 2026, from maternity leave.
C. Approval of Out of District/Overnight Trips
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It is recommended the Board approve the following out of district, overnight, or non-school sponsored events as requested by the principal of the school, subject to date rescheduling as necessary.
1. PES, 5th Grade, Washington, D.C., Wednesday, March 10, 2027 - Sunday, March 14, 2027, tour Nation's Capital and historic places. Travel by approved Charter Bus.
2. PES, 5th Grade, Union City, TN, Friday, April 16, 2027, Discovery Park of America, Travel by school bus.
3. SHMS, Girls Basketball, Clarksville, TN, Friday, November 6, 2026, attend a game. Travel by school bus.
4. WBES, 5th Grade, Evansville, IN, Friday, December 11, 2026, Ford Center for game to connect learning with classroom. Travel by school bus.
D. Approval of Payment of Invoice(s)
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It is recommended the Board approve to pay the following invoice(s).
1. Hafer, $33,750.00, professional services for the James Madison Middle School HVAC upgrade project, to be paid from BG27-069.
2. Danco, $38,880.00, construction services for the New High School Auxiliary gyms project, to be paid from BG22-408.
E. Approval to Apply for Grants
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It is recommended the Board approve for schools to apply for grant(s).
1. HCCHS, FFA, Beef in the Classroom Grant, amount undetermined, non-matching, to be used in classroom lessons regarding beef selection, storage, preparation and nutrition.
F. Approval of School Activity Fundraiser(s)
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It is recommended the Board approve the following activity fundraiser(s).
1. Districtwide, FRYSC, Zaxby's Fundraiser, proceeds will benefit HCS students.
2. JMMS, Archery, Tournament, proceeds will benefit JMMS and Hanson archery students.
3. JMMS, Archery, Calendar Fundraiser, proceeds will be used for archery team supplies.
4. JMMS, Archery, 10 for $10 Fundraiser, proceeds will be used for archery team supplies.
5. JSES, Civic Club, Pajama Day, proceeds will be used for Washington, D.C. trip.
6. JSES, Civic Club, Picture with Mascot, proceeds will be used for Washington, D.C. trip.
7. JSES, Civic Club, Temporary Tattoos for Staff, proceeds will be used for Washington, D.C. trip.
8. JSES, Civic Club, Stretchy Pants Week-Staff, proceeds will be used for Washington, D.C. trip.
9. WBES, PTO, Santa's Workshop, proceeds will be used for students and teachers.
G. Approval of Shortened School Day/Week for Students with Disabilities
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It is recommended the Board approve Shortened School Day/Week for Students with Disabilities.
Attachments
H. Approval of the Final SBDM Allocation for the 2026-2027 School Year
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It is recommended the Board approve of the Final SBDM Allocation for the 2026-2027 School Year.
Attachments
I. Approval of Memorandum of Agreement with Lindsey Wilson University for Clinical Counseling Program
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It is recommended the Board approve Memorandum of Agreement with Lindsey Wilson University for practicum and intern students in Clinical Counseling Program
Attachments
J. Approval of FINAL Memorandum of Agreement with the Department of Juvenile Justice (DJJ) Interagency Agreement for Day Treatment Services for the 2026-2028 School Years
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It is recommended the Board approve FINAL Memorandum of Agreement with the Department of Juvenile Justice (DJJ) Interagency Agreement for Day Treatment Services for the 2026-2028 School Years.
Attachments
K. Approval to Purchase Four (4) New School Buses
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It is recommended the Board approve to purchase four (4) new school buses.
Standard 340TS Thomas Bus
Standard TH8 - TYPE C 72 PASS CUMMINS 2500 PTS - 340TS with upgrades.
Attachments
L. Approval to Declare as Surplus and Scrap Three (3 ) School Buses
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It is recommended the Board Declare as Surplus and Scrap three (3) School Buses.
Vin # 4UZABRDT6ECFL9007 - 2014 Thomas Freightliner, Saf-T-Liner C2 340TS
Vin # 4UZABRDJ8ACAN3470 - 2010 Thomas Freightliner, Saf-T-Liner C2 340TS
Vin # 4UZAAWDC25CN38693 - 2005 Thomas Freightliner, FS65
Attachments
M. Approval of Memorandum of Understanding with Kentucky Education Fund Scholarship Granting Organization for the Federal Scholarship Program established under Internal Revenue code Section 25F
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It is recommended the Board approve Memorandum of Understanding with Kentucky Education Fund Scholarship Granting Organization for the Federal Scholarship Program established under Internal Revenue code Section 25F.
Attachments
N. Approval of Memorandum of Understanding with the Hopkins County Fiscal Court for School Resource Officer (SRO) Services
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It is recommended the Board approve Memorandum of Understanding with the Hopkins County Fiscal Court for School Resource Officer (SRO) Services.
Attachments
O. Approval of Change Order #1 for DPO #1 for the Hopkins County Field Turf and Track Improvements, BG26-232
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It is recommended the Board approve Change Order #1 for DPO #1 for the Hopkins County Field Turf and Track Improvements, BG26-232.
Attachments
P. Approval of Change Order #1 for DPO #3 for the Hopkins County Field Turf and Track Improvements, BG26-232
Rationale
It is recommended the Board approve Change Order #1 for DPO #3 for the Hopkins County Field Turf and Track Improvements, BG26-232
Attachments
Q. Approval of Change Order #1 for DPO #6 for the Hopkins County Field Turf and Track Improvements, BG26-232
Rationale
It is recommended the Board Approve Change Order #1 for DPO #6 for the Hopkins County Field Turf and Track Improvements, BG26-232
Attachments
R. Approval of Change Order #1 for DPO #19 for the Hopkins County Field Turf and Track Improvements, BG26-232
Rationale
It is recommended the Board approve Change Order #1 for DPO #19 for the Hopkins County Field Turf and Track Improvements, BG26-232.
Attachments
S. Approval of Change Order #1 for DPO #20 for the Hopkins County Field Turf and Track Improvements, BG26-232
Rationale
It is recommended the Board approve Change Order #1 for DPO #20 for the Hopkins County Field Turf and Track Improvements, BG26-232.
Attachments
T. Approval of Change Order #1 for DPO #23 for the Hopkins County Field Turf and Track Improvements, BG26-232
Rationale
It is recommended the Board approve Change Order #1 for DPO #23 for the Hopkins County Field Turf and Track Improvements, BG26-232.
Attachments
U. Approval of Change Order #1 for DPO #2 for the Hopkins County Field Turf and Track Improvements, BG26-232
Rationale
It is recommended the Board approve Change Order #1 for DPO #2 for the Hopkins County Field Turf and Track Improvements, BG26-232.
Attachments
V. Approval of Change Order #1 for DPO #4 for the Hopkins County Field Turf and Track Improvements, BG26-232
Rationale
It is recommended the Board approve Change Order #1 for DPO #4 for the Hopkins County Field Turf and Track Improvements, BG26-232.
Attachments
W. Approval of Change Order #1 for DPO #9 for the Hopkins County Field Turf and Track Improvements, BG26-232
Rationale
It is recommended the Board approve Change Order #1 for DPO #9 for the Hopkins County Field Turf and Track Improvements, BG26-232.
Attachments
X. Approval of Change Order #1 for DPO #5 for the Hopkins County Field Turf and Track Improvements, BG26-232
Rationale
It is recommended the Board approve Change Order #1 for DPO #5 for the Hopkins County Field Turf and Track Improvements, BG26-232.
Attachments
Y. Approval of Change Order #1 for DPO #22 for the Hopkins County Field Turf and Track Improvements, BG26-232
Rationale
It is recommended the Board approve of Change Order #1 for DPO #22 for the Hopkins County Field Turf and Track Improvements, BG26-232.
Attachments
Z. Approval of Change Order #1 for DPO #17 for the Hopkins County Field Turf and Track Improvements, BG26-232
Rationale
It is recommended the Board approve Change Order #1 for DPO #17 for the Hopkins County Field Turf and Track Improvements, BG26-232.
Attachments
AA. Approval of Memorandum of Agreement with Proud Moments for Applied Behavior Analysis Consultative Services in School-Based Setting
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It is recommended the Board approve Memorandum of Agreement with Proud Moments for Applied Behavior Analysis Consultative Services in School-Based Setting.
Attachments
6. STUDENT LEARNING AND SUPPORT SERVICES (ACTION LIKELY)
C. Personnel
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Review of personnel changes that have been made by the Superintendent since October 19, 2026.
Attachments
E. Any Other Old/or New Business
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1. Second Reading of School Calendar Option for the 2027-2028 School Year
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It is recommended the Board approve the School Calendar Option for the 2027-2028 School Year.
Attachments
Recommended Motion
Approval of the School Calendar Option for the 2027-2028 School Year,
7. CLOSED SESSION PER KRS 61-810
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It was moved by ______, second by ______, that the Board move into CLOSED SESSION, according to KRS 61.810, which meets the requirements for holding CLOSED SESSION and the exceptions to Open Meetings, according to KRS 61.810, subsection (1)c, discussion of proposed or pending litigation.
Recommended Motion
Approval to enter into CLOSED SESSION per KRS 61.810, subsection (1)c, discussion of proposed or pending litigation,
8. OPEN SESSION
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It was moved by ______, second by ______, that the Board return to Open Session.
Recommended Motion
Motion to return to OPEN SESSION,
9. BOARD CALENDAR
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Review Board Meeting Dates
Monday, November 16, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
Monday, December 14, 2026, HCBOE Board Meeting, Central Administration Office, 5:30pm.
10. ADJOURNMENT
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It was moved by ______, second by ______, that the Board adjourn until the next scheduled meeting on November 16, 2026.
Recommended Motion
Motion to adjourn until the next scheduled meeting on November 16, 2026,